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To eliminate these issues, we use the HipChat utility at Single Grain.
Holding meetings takes time, while distributing memos requires paper - and if someone important is left out of the initial communication, both time and resources are wasted getting this person up to speed.
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And while there are plenty of programs offering this functionality on the market today, I prefer LastPass for its mobile integrations (though you’ll need to upgrade to the $12/year premium subscription) and its range of multi-factor authentication processes (which protect your password data even more).įinally, one area of efficiency that all organizations must consider is the amount of resources dedicated to internal communications.
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LastPass is a highly secure, free program that will automatically generate and store secure passwords, enabling you to create nearly un-hackable logins that are served up by the program whenever you need to login to a website. However, coming up with and remembering the hundreds of strong, secure passwords needed to manage multiple logins is inefficient and often downright impossible without a password management program like LastPass. It’s no secret that password management is an extremely important priority for business people – especially considering the recent hacking of Wired Magazine’s Mat Honan. Not only is it free to use, it’s highly customizable, allowing you to set the color schemes and options that make you as productive as possible. Once activated, the tool transforms your computer into a full-screen writing environment that blocks out the distractions of standard computer interfaces. If you’re working on a writing project that requires your complete focus, you need the WriteMonkey program. Using the two tools together doesn’t just make “Inbox Zero” a possibility, it makes it fun to reach as well!) (**Pro tip: If you run the Chrome browser, use the Baydin Email Game plugin to clean out your inbox before installing Sanebox.
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However, even if you aren’t comfortable with this, the roughly $5/month you’ll spend to install Sanebox is more than worth the time saved sifting through unimportant email messages. Once installed, the program automatically filters newsletters and other lower-priority email messages into a “Read Later” folder, ensuring that only priority communications reach your inbox.Ĭurrently, the program runs for $55/year (with monthly and two-year subscriptions available as well), though you can take advantage of a 50 percent discount by allowing the company to post a few messages to yourįacebook account. Unsurprisingly, Sanebox performs the exact task described in its name: it restores some sanity to the clutter of your inbox. Plus, despite its simplified, easy to use system, Trello is still free for use by teams of all sizes. I’m not sure where the word “ Trello” came from, but its definition should be, “project management simplified.” Combining elements of both Pinterest and Basecamp HQ, Trello allows users to create project boards and easily manage the people and resources associated with each task. Best of all, it’s free for teams with fewer than 12 people (subscription plans for larger groups are modestly priced as well).
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